Microsoft project cost per use

To determine whether you're on budget or not, you can view the cost variances between scheduled costs and baseline costs. By monitoring cost variances regularly, you can take steps to make sure that your project stays close to its budget. Note: You can only view cost variances if you've entered initial costs and saved a baseline.

For instance, if you didn't enter pay rates for a resource before you saved the baseline, you won't be able to view cost variances for that resource. You enter a duration of 10 days at 8 hours per day , and then save a baseline. On the Task Sheet view, you apply the Cost table and see the following:. Because the task didn't incur any unplanned costs in the first 5 days, the Actual field accurately displays the actual cost incurred to date. Overtime, per-use costs, and fixed costs are not included in this example, but can be included in an actual cost.

In Project, you can see costs for tasks, resources, and assignments. You can also see the project cost, which is generally based on these more detailed costs. You can view both total costs and timephased costs, which are costs distributed over time. For details and step-by-step procedures for viewing cost information in Project, see View project cost totals.

Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Double-click the resource to open the Resource Information dialog box, and then click the Costs tab. Under Cost rate tables , on the A Default tab, enter the date when the rate change takes effect in the Effective Date column.

In the Standard Rate and Overtime Rate columns, type the resource rates. To enter a rate change that takes place on another date, in the additional rows of the cost rate tables, type or select the new date, and the new standard rates and overtime rates.

To enter additional sets of pay rates for the same resource, click the B tab, and then repeat steps Use cost-rate tables to reflect rate changes that kick in after a certain date. This will avoid old data being calculated. Project calculates cost totals when rate-based resources, resources that have per-use costs, and cost resources are assigned to tasks. When you have entered multiple rates for a single resource by using the cost rate tables, you can change the resource rates for that resource for any assignment by using a different cost rate table.

To change the cost rate table for a specific assignment, in the Task Usage view, select the resource that is assigned to the task, then right-click to select Information. On the Costs tab, in the Cost rate table list, click the cost rate table that you want to use.

Resources can have a cost per use in addition to rate-based pay. To enter a per-use cost that takes place on another date, in the additional rows of the cost rate tables, type or select the new date and the new per-use cost. To enter additional sets of costs for the same resource, click the B tab, and then repeat steps Tip: The Cost Accrual value is not specific to any cost-rate table, as it is a resource-level property.

Project can calculate cost totals when rate-based resources, resources that have per-use costs, and cost resources are assigned to tasks. When you have entered multiple costs for a single resource by using the cost rate tables, you can change the resource costs for an assignment by using a different cost rate table.

Fixed costs are assigned to a task and are useful for planning and capturing task cost that arise in addition to those arising from the assigned resources. Fixed costs are applied to a task, and not to a resource. Tip: You can use the Fixed Cost Accrual value to control when fixed costs are realized, and you can use Use Cost Resource assignments for finer control of costs.

You can also enter fixed costs for the entire project, which you might choose to do if you are interested only in overall project costs and not in task-level costs , or if you want to add project overhead costs such as the cost of utilities.

On the Format tab, select the Project Summary Task check box. Type a cost for the project in the Fixed Cost field for the project summary task. A cost resource lets you apply a cost to a task by assigning a cost item like a capital expenditure on equipment, or variable costs such as airfare or lodging to that task.

Unlike fixed costs, you can apply any number of cost resources to a task. Cost resources give you more control when you apply various types of costs to tasks. In the Resource Name field, type a name for the cost resource such as Lodging , and then right-click to select Information.

After the cost resource is created, you can assign the cost resource to a task. After the cost resource is assigned to a task, you can enter costs for the resource assignment by using the Task Usage view. Double-click the task that the cost resource is assigned to, to open the Task Information dialog box.

Click the Resources tab, enter a cost value in the Cost field, and then click OK. When a cost is applied by using a cost resource that is assigned to a task, the amount of the cost resource can vary depending on how the cost resource is used. Unlike fixed costs, cost resources are created as a type of resource and then assigned to a task. Unlike work resources, cost resources cannot have a calendar applied to them.

However, if you assign a cost resource to a task and add a currency value on a specific date that falls outside of the task's current start or end date, Project adjusts the date to include the date of the cost resource assignment.

If you have estimated multiple values for a cost resource over a period of time, and the actual values differ from the estimates, Project replaces the estimates with the actuals. This cost resource behavior differs from other resource types because cost resources are not tied to actual work. The currency value of cost resources doesn't depend on the amount of work done on the task that they are assigned to. Costs entered into a project schedule are not as protected as those entered into a project accounting system.

There are situations when costs may change, based on changes to the owning task. Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical.