Server file management software

Online editing for text and spreadsheet documents MS Word and Excel format. Keep the track of changes for online editing through version history. Multiple user groups, access rights and disk quota on folders. The file lifecycle management feature makes it a breeze to track relevant files by date and activity. This feature is the gist of file management software. The solution allows you to store files in an organized manner to lighten access, retrieval, and sharing of relevant information. Most importantly, centralizing file management prevents file loss or misfiling.

Generally, the solutions store files on virtual servers that guarantee optimal security. This way, even when calamities, such as earthquakes, floods, or fire, strikes, your files remain intact.

User management tools compel users to take responsibility for the errors they make. You can achieve this by creating a profile for each user and setting granular permission levels to restrict their level of access. This feature secures the file exchange and storage protocol to curtail loss or access by unauthorized individuals. A good file management software should offer Advanced Encryption Standard AES bit protection for files stored in the cloud database.

In the wake of rampant data breaches, industries, as well as governments, have passed strict regulations and legislation to stop the escalation of this problem. Beyond file protection and organization, file management systems help businesses to remain compliant with these regulations.

The compliance tool is all the more important for organizations operating within the healthcare, finance, government, and energy industries. Successful entrepreneurs set aside time every day to keep up with the latest development in their industry. You should do the same. Besides, it will help you remain ahead of the curve in your field. There are roadblocks along the way and having enough knowledge about them can help you succeed. Some of the potential issues you should be aware of include:.

As you have seen, investing in a digital filing system can deliver numerous benefits that transcend file organization. However, to reap these benefits you should first find a reliable solution.

Take all these into consideration and come up with definitive criteria that will help you wade through the bunch of solutions and spot the most effective. But even as you rush to implement a digital filing system, be mindful of the potential issues that could arise as a result.

In particular, ensure your employees are in the perfect frame of mind to see through the benefits of the online system. The industry is constantly changing and you need to keep pace to remain relevant and compliant with set regulations.

Save my name, email, and website in this browser for the next time I comment. Venmo is one of the most popular online payment software today because of the convenience it provides users. Particularly, the app is known for its ease of use and low fees.

Customer service standards have evolved significantly, whereas before, meeting the customer already counts as an achievement. File management software also contributes to keeping a record of relevant documents in your company while users can also use digital filing software to manage all electronic files in an enterprise. In simple words, any business needs efficient file management software for smooth running and increased productivity of the firm that is why this article introduces you 5 best file software.

It provides various functions such as scanning, tagging, workflow and cloud storage. The functions are pretty easy to use and are robust enough for any user. It harbors unlimited storage, an automated cloud backup service, and a huge template library. It provides various versions of its applications for both server-side and hosted file management software. The file management software comes with multiple management tools thus with the help of these tools, administrators can specify a range of permissions to the employees.

For example, an employee can be tasked with preventing individual employees from deleting documents. Download: Download a free trial. Netwrix Auditor for Windows File Servers not only keeps track of who has accessed your files and folders but also gives actionable security intelligence that will help you to better protect your assets.

Pricing: Contact the sales team for pricing. Download: Click here to download a day free trial version. Source: ManageEngine. Download: Click here to download a trial version. Checkmk is an infrastructure monitoring bundle that covers networks, servers, and applications, so as well as monitoring your file servers, it will supervise the performance of all your other IT assets.

Pricing: As well as the open-source Raw edition, there is a day trial of the Enterprise edition. After the trial period, the tools reverts to a free version that is limited to monitoring 25 hosts. The paid versions are Enterprise Standard, which starts at Euros, and the Enterprise Managed Services version, which starts at 1, Euros.

FileAudit is file monitoring tool from IS Decisions and this tool helps an organization to protect its sensitive data and meet the compliance standards of different regulatory authorities. Source: FileAudit. Source: NetFort. Pricing: Contact the sales team for detailed pricing.

Download: Click here to download the trial version. DirectoryMonitor is a tool that monitors and detects the changes made to your file system in real-time.

Pricing: There are two versions — the basic one is free while the pro version comes at a price. Download: Click here to download the basic version. FolderChangesView from Nirsoft is a simple tool to monitor the chosen folders and disk drives. It lists out all the files that were created, deleted, or modified. Download: Click here to download this tool.